Free Software License Checker: How to Audit Your Business Software in 5 Minutes

Know what software is running on your machines — before an inspector does

According to the BSA Global Software Survey 2025, 74% of Vietnamese businesses use at least one software application without a valid license — the second-highest rate in Southeast Asia. Most violations are unintentional: an IT contractor installed something without disclosing it, an employee copied software from a personal USB drive, or a program that appeared free turned out to have commercial-use restrictions.

The problem: you will not know you are in violation until an inspection happens. At that point, administrative fines can reach 15–25 million VND per machine.

The solution is to audit proactively. Vietify has developed a free desktop tool — download it, run it on any Windows machine, and get a complete report of all installed software and license status in five minutes.

What Is Vietify License Checker?

Vietify License Checker is a Windows desktop application (portable .exe, no installation required) that scans all software installed on a machine and classifies each program by license status.

How it works:

1. Download the .exe file (~15 MB)
2. Run it — no administrator rights required, no internet connection needed
3. The tool scans the Windows Registry and Program Files directories
4. Results are compared against Vietify's database of ~3,000 software titles commonly used in Vietnam
5. A report is produced: which programs need a license, which are genuinely free, and which show signs of being cracked or activated without a valid key

What the tool does:

• ✅ Detects common commercial software (Microsoft Office, Adobe, AutoCAD, Misa, Kaspersky, and more)
• ✅ Flags crack indicators — activation bypass tools, keygen traces, suspicious serial number patterns
• ✅ Classifies safe free and open-source software (LibreOffice, 7-Zip, VLC, GIMP...)
• ✅ Exports a full PDF report suitable for internal audits
• ✅ Supports both Vietnamese and English interface

What the tool does NOT do:

• ❌ No internet connection — it runs entirely offline and sends nothing to any server
• ❌ Does not modify or delete any software
• ❌ Does not access personal files or documents

How to Use It — Step by Step

Step 1: Download

Visit Vietify License Checker and download the latest version (currently v1.8.x Pro).

System requirements:

• Windows 10 or 11 (64-bit)
• At least 512 MB free RAM
• No internet connection required
• Standard User account — administrator rights are not needed

Step 2: Run the tool

Double-click the .exe file — the Vietify License Checker window opens immediately.

If Windows Defender SmartScreen shows a warning: click "More info" → "Run anyway". This is normal behavior for portable executables that do not yet have a widespread code-signing certificate. The tool is safe.

If you want to verify independently: we publish the SHA-256 hash of each release on the download page so you can confirm the file has not been tampered with.

Step 3: Start the scan

Click "Scan Now" (or "Quét ngay" in Vietnamese mode). Scan duration:

• Typical office machine: 2–5 minutes
• Machine with 200+ installed programs: 5–10 minutes

Step 4: Read the results

Results are grouped into four color-coded categories:

🟢 Safe — free or open-source software with no license required: VLC, 7-Zip, LibreOffice, GIMP, and similar

🔵 Licensed — commercial software where the tool detected a valid license key or activation record

🟡 Needs review — commercial software where no license was detected; requires manual verification (trial period, misplaced key, or genuinely unlicensed)

🔴 Suspected crack — the tool detected activation bypass patterns, keygen traces, or suspicious registry entries consistent with cracked software

Step 5: Export the PDF report

Click "Export Report" → save the PDF. The report includes:

• Complete list of all installed software
• Status of each program
• Purchase links for programs flagged red or yellow
• Vietify contact details for follow-up support

What to Do With Your Results

Yellow items (Needs review)

The tool found commercial software but no license evidence. Three possibilities:

1. Active trial period: check whether the trial has expired
2. License exists but was not detected: search your purchase history, find the license key, and verify with the vendor
3. Genuinely unlicensed: purchase a license before your next inspection

Red items (Suspected crack)

Verify before taking action:

• Open Task Manager → Processes: look for unfamiliar background processes
• Check Program Files: look for folders with random alphanumeric names
• Reconnect to the internet and open the software: has it been deactivated or is it showing a license error?

If confirmed: uninstall immediately and purchase a genuine license. See Vietify's software catalog for pricing on the most common titles.

Software not recognized

The database covers ~3,000 titles common in Vietnam. Specialized or very new software may not be included and will appear as "Unrecognized" — check those manually with the vendor's license portal.

Auditing a Whole Office: A One-Day Process

For a business with 10–50 machines:

Morning (2 hours):

1. Copy the .exe to a USB drive
2. Plug into each machine, run the scan, save the PDF report to the USB labeled with the machine or employee name
3. Alternatively: share the .exe from a file server and have each user run it themselves

Midday (1 hour): 4. Collect all PDF reports 5. Count programs flagged red and yellow across all machines

Afternoon (2 hours): 6. Contact Vietify with the totals to receive a consolidated price quote 7. Decide which programs to license and which to remove 8. Uninstall confirmed cracked software immediately 9. Place orders for genuine licenses

The entire process fits in one working day. Vietify can provide on-site assistance if needed.

Why Audit Now, Before an Inspection?

Proactive vs. reactive

When you audit and license proactively: you choose the timing, decide which software to prioritize, and negotiate reseller pricing.

When you are inspected: you must comply within 30 days, at full retail price, with no time to negotiate.

Proactive licensing is 40–60% cheaper

Example:

• Microsoft 365 Business Standard through Vietify (authorized reseller): ~208,000 VND/user/month (~2.5 million VND/year/user)
• Office LTSC purchased after an inspection at retail price: ~8–10 million VND per machine

Vietify is an authorized Microsoft, Adobe, and Bitdefender reseller — our pricing is 20–40% below retail for most titles.

Cracked software is a security risk

According to Microsoft Research 2024, 85% of cracked software downloaded from the internet contains malware. Auditing for unlicensed software is simultaneously an audit for malware vectors.

Frequently Asked Questions

Does the tool send my machine information to Vietify?

No. The tool runs completely offline. There is no outbound network connection. You can disconnect from the internet before running it if you want to confirm this.

Has the tool been verified as malware-free?

Yes. You can scan the file with Windows Defender or upload it to VirusTotal before running. We publish the SHA-256 hash of each release. The SmartScreen warning is triggered by the absence of an Extended Validation (EV) code-signing certificate — not by any malicious behavior.

Does it work on Windows 7 or 8?

Only Windows 10 and 11 are supported. Windows 7 and 8 are past end-of-life and no longer receive Microsoft security updates — Vietify recommends upgrading.

Do I need an IT department to run this?

No. The tool is designed for non-technical users. The color-coded interface is self-explanatory. Business owners, office managers, and accountants can run it without IT assistance.

After I have the report, where do I buy genuine licenses?

The report links directly to Vietify's software catalog. Vietify is an authorized reseller for Microsoft, Adobe, Bitdefender, and Kaspersky — with Vietnamese VAT invoices and Vietnamese-language support.

Free Follow-Up Support

After running the tool, Vietify provides at no charge:

1. 30-minute consultation — we read your report, explain the findings, and recommend the most cost-effective compliance path
2. Quote based on your report — send the PDF and receive a consolidated price quote within 24 hours
3. On-site service — Vietify technicians can visit your office, handle the full audit hands-on, and remove cracked software (service fee applies)

Contact Vietify or call +84 236 363 5252.

Conclusion

Not knowing what software is running on your machines means not knowing whether you are in violation. Vietify's free tool gives any business a complete picture in five minutes, with a clear report that tells you exactly what to do next.

Download Vietify License Checker for free → run it on one machine → review the results → take action.

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Read more:

• Accounting Software Vietnam 2026: Misa vs Fast vs BRAVO
• Microsoft 365 vs Google Workspace 2026: Which for Vietnamese SMBs?
• Software Compliance Campaign — Genuine Licenses for Vietnamese SMBs
• Free IT Assessment for Your Business

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Vietify IT Services — Free software license checker tool for businesses in Vietnam. Updated: June 2026 | Tool version: v2.6.x Pro